These days, shared office space is becoming almost as commonplace as carpooling, and for much the same reasons. Just as carpooling with your coworkers allows you to save money on fuel and reduce the wear and tear on your car, sharing an office environment with other businesses can allow you to save money on leasing costs. Here, you’ll find some helpful tips for adapting your work style to the shared office environment.
Consider the Benefits
Moving from a traditional or at-home work environment to a shared office space may seem a little daunting at first. However, by considering the many benefits, it becomes much clearer as to why learning to adapt is what’s best for your business. When choosing a shared office space, consider the amenities. Some of these may include:
- An answering service for handling calls after normal business hours
- Fully-furnished offices
- On-site printers, copiers, and fax machines
- A “front desk” type waiting area that serves all users of the office space
- Dedicated desks (your desk isn’t used by anyone else)
- Conference rooms for meeting with employees or clients
- Cleaning staff who will keep your office tidy after hours
Making the Most of Your New Space
Now that you’ve made the decision to move into a shared office space, it’s important to take some time to get things set up. Here are some tips for getting the most out of your space.
- Get organized. If you’ve chosen an office space with dedicated desks, you can make yourself right at home. Start by setting up your desk, and then optimize space in other areas. This way, your office truly feels like your own from day one.
- Remember the private meeting rooms. Although people may come and go from your shared space throughout the day, keep in mind that you can book a quiet, private meeting room if you need to have a meeting or focus on a project.
- Get to know your neighbors. One of the best things about a shared office space is that you can socialize and, in many cases, even build your business network as you build relationships with those in your office space.
- Bring your earbuds. If you’re used to working from home, you may have grown accustomed to a near-silent work environment. This may not be the case when sharing office space. Even though the others in these spaces work hard to keep the noise level down, numerous people talking on the phone can be distracting. Bring your earbuds and turn on some soft, motivating music if you find this to be the case.
- Pay attention to the hustle and bustle. Finally, one of the absolute best ways to adapt involves paying attention to the busy and slow times in your building. If you want to work quietly on a project, head to the office during down time. The interesting thing about shared spaces is also that your fellow tenants may not be in during your business hours.
Shared office space is more cost-effective and far less demanding than leasing or buying your own commercial space. The tips and tricks shown here – including choosing the right space from the start – will help you adapt to your new environment and enjoy your company’s success.