Traditional workplaces can be terribly inefficient. People are often burrowed into their offices or cube farms in a way that prevents collaboration. Since they have their own home base, they rarely venture out, even when they should. A SalesForce study of 1,400 corporate executives reveals a nearly universal opinion (97%) that a lack of alignment within a team has a direct impact on outcomes.
An agile workspace is all about creating a flexible environment that allow freedom and increase productivity. It lets people work where the project takes them, moving between locations and collaborating as needed. With a more efficient environment, offices are arranged according to task and team, not status.
Keys to an Agile Workplace
An Open Environment
How many times have you sent an email to a co-worker sitting 20 feet away from you? An open environment fosters strong communication. Teams, working together in a location, will speak to each other, rather than email or text. It also allows a more efficient use of space and cuts down the amount of square footage you need.
Multi-purpose spaces allow for informal meetings, and can be adapted as needs change. They provide a way to change the scenery when teams need to brainstorm. In many cases, a more relaxed atmosphere helps to spur creativity.
A room without walls can be a noisy place, so you also need to make sure there is a place set aside for quiet or private conversations. Quiet zones are helpful for team members that need to be truly focused for periods of time, such as data entry. Just be careful that these team members don’t claim the space as their own and turn it into their office.
Sometimes called touchdown areas, they are designed for overflow, guests, workers that aren’t in the office on a daily basis, or just a quick place to step away and catch up on email. As a communal workspace, it’s open to anybody to use while cutting down on the need for individual desks.
You’ll still need a place in an agile office for the resources your team requires. Copiers, printers, office supplies, and filing cabinets are all necessary, and require a centralized location.
Consider a Virtual Office or Shared Workspace
For small businesses or companies that have employees working a part, or most, of their day out of the office, a virtual office can dramatically impact your bottom line. A shared workspace spreads costs across its occupants. With no building leases or maintenance, no utility bills, and no capital outlay for office equipment, you can still have an executive office and meeting space without the hassle.
Virtual office rental provides co-working space and typically includes reception areas (and receptionists), mail handling services, mail forwarding services, advanced phone service and a prestigious address.
Agile offices can provide increased productivity, flexibility, better collaboration, and cost savings. If you want more information on virtual offices services, executive office rentals or shared workspaces, contact the professionals at Agile Offices today.