Our lives are constantly changing, new developments, new innovations, and new mentalities. The only constant that exists is the constant of change. Think back to what you imagine an office worker looking like back in the 1960s, the 1990s and today. All three represent vastly different environments that were suited to the developments of that time.
In the 1960s, offices were generally quite regimented with rows and columns of large wooden desks assigned with large filing cabinets for every employee. It was necessary to have large desks and innumerable filing cabinets to store the endless amount of paperwork since everything had to be done through paper. In the 1990s, people started to get their own cubicles in order to ensure more privacy as people adopted the computer in droves. The computer required more electricity outlets so cubicles were connected to the building and installed with outlets. Nowadays, the computer has become so advanced that it has wiped out the need for the majority of paperwork. Laptops have also become the mainstay with long battery lives that have gotten rid of the need for a constant power supply. The reduction in paper and power restrictions has resulted in the modern office becoming far more flexible than its predecessors.
What Sets It Apart
Each time period tried to take advantage of what it had to come up with the best office layout in order to generate the greatest amount of productivity from staff as well as maintaining morale. New times call for new measures and today is no different.
One of the most prominent features of the typical modern office is the lighting. Try opening up the place by having more windows to let the sunlight in. Sunlight has been shown to improve mood and reduce anxiety which results in more productivity for you and your staff. On the other hand, a closed off office which runs on heating or A/C the whole time with stale air will make your office feel smaller and more closed in, shunning both workers and worsening your client’s perception the minute they step through your doors.
Another thing that can be spotted right off the bat is the freestanding furniture. No longer will you find segmented rows or cubicles, instead staff are free to sit, stand, walk or perhaps even lie down on a couch while working. Just make sure their shoes are clean. You may find a table here or there where staff can sit down to work or maybe a ledge beside the window where people can type away while standing. Maybe they’re sitting down on the couch to work on the coffee table. Openness and flexibility are the name of the game in the market today and the modern office space reflects that.
Of course, you will still have some separate rooms that will be used for staff meetings or conferences, but other than that, there’s no need to put up more walls. Making the workplace a comfortable environment for the company enables people to have a different approach to coming to work.
You don’t need to expect to sit in your cubicle eating your sandwiches, maybe use the communal kitchen to organize special homemade lunches or treats for the team every Friday. Possibly bring in a box of chocolates, ice cream, anything really.
Better Layout, Better Workers
It has also been shown that freer and more open spaces stimulate creativity. Unless you have your workers doing menial labour such as filling out spreadsheets, you want them to be able to think outside the box to produce their best results. This comes with the modern offices ability to enhance creativity, collaboration, and communication. With everyone out in the open, it makes it easier for staff to collaborate on projects rather than instilling the ‘every man for himself’ mentality. When people are able to express and share their ideas, that contributes to the overall pool of knowledge. Other people can thereby take that information and build on it to come up with ideas never thought possible. That is the definition of innovation.
Recently, workers have grown more interested in remote employment. A recent FlexJobs survey found that 65% of respondents wanted to be full-time remote employees post-pandemic and a further 31% were interested in a hybrid remote work environment. This is to say that if you want to keep your workers close, you need to accommodate and make them feel more at home. That is the goal of the modern office. It shouldn’t be merely a place to work but also a place that the staff can party on Friday nights or celebrate a colleague’s birthday.
What Do I Get Out Of It?
At the end of the day, the beauty of it all is that it will probably cost you less than a traditional office layout. With modern offices, as long as the overall aesthetic is pleasing, you really don’t require much else to carry the atmosphere of a new, hip and with the times business. Your objective is to have your employees or any potential clients come into your office space and be amazed. You can toss out the tiled white floor plan and beige walls and ceiling and replace it with vibrant blue walls and a smooth hardwood floor. Instead of having blinds everywhere, open them up and let the sun in, maybe even install some stained glass windows. The sky’s the limit with your modern office design.
A modern office is more than just an office but also a conference hall, a party room, and a hangout spot. Molding all these aspects together results in the perfect blend that keeps clients happy, makes your workers more creative and productive and leaves you with the comfort that your business is just as good if not better than the competitor down the street. In summary, when you search up: “rent office in Toronto, ask yourself what type of accommodations and layout the office space offers. Having the right workplace is crucial to having the right product/service come out. If you’re interested in finding new and affordable office space in the GTA, visit https://www.agileoffices.ca/ today to learn more!